Visitors & Contractors
Visitor Lanyards and Supervision on Site
To help keep our academies safe for all learners, staff and visitors, we operate a simple lanyard system across our schools. Visitors may be asked to wear a coloured lanyard during their time on site.
The colour indicates the level of supervision required.
This approach reflects national safeguarding guidance set out in Keeping Children Safe in Education (2025) and Working Together to Safeguard Children (2023). It helps staff quickly identify who is authorised to be on site and what level of access they have.
Lanyards being used
Red Lanyard – Accompanied Visitor
Visitors wearing a red lanyard must be accompanied at all times by a member of staff.
This usually applies to first-time visitors, contractors, parents, carers and guardians or individuals who have not been fully checked through the academies' safeguarding processes.
These visitors must remain with a member of staff throughout their visit and should not move around the site independently.
Yellow Lanyard – Supervised Visitor
Visitors wearing a yellow lanyard may move around the site but must remain under appropriate supervision.
This may apply where some checks have been completed, or where a visitor is known to the school but does not have full clearance for unsupervised access.
Staff remain responsible for ensuring appropriate oversight during the visit.
Outlines for levels of supervision are below. If you are unsure please contact the office in each academy.
1) Supervised at all times
2) Work in close proximity
3) Contained behind the safeguarding line
4) 30 minute check ins in place by a member of staff
Contractors
Who will complete work at any of our academies must be subject to the appropriate level of DBS check (Basic / Standard, Enhanced)
Where a group of visitors / contractors are on site and have different levels of access, a member of staff from the academy / trust MUST be responsible for ensuring the appropriate oversight during the visit.
GREY LANYARD - AUTHORISED VISITOR
Visitors wearing a green lanyard have full authorised access to the site.
This typically applies to individuals who have completed the appropriate safeguarding checks, such as an enhanced DBS and identity verification.
Even with full access, all visitors are expected to follow academy safeguarding procedures and report any concerns immediately.
Why We Use This System
Safeguarding is everyone’s responsibility. The coloured lanyard system helps our staff quickly recognise the status of visitors and ensures that learners remain safe while visitors are on site.
If you are visiting one of our academies, please report to reception on arrival and follow the guidance provided by staff.
Visting our Academies?
If you are visiting one of our academies, please report to reception on arrival and follow the guidance provided by staff.
To enable a smooth visit at any of our academy sites please have the following information available.
Parents / Carers & Guardians
You do not need to bring identification with you unless a request is made.
In all circumstances you will be provided a red lanyard.
Contractors
You should as a minimum have a formal piece of photographic identification, this could be a work ID badge, driving licence or passport.
We may also request a letter of assurance from your employer.
Please note It may be possible that you have a different coloured lanyard to that of your colleague or other visitor / contractor on site. Lanyards will always be given out on an individual basis in relation to the information provided by yourself or your company.
If you have any queries before entering our sites please contact the individual academy reception.
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